The United States District Court, Middle District of Florida is soliciting bids for a cyclical maintenance project within the district.
Tampa – Courtroom Wood Repair and Refinishing
Contact Heather Saxman, Contracting Officer, at 407-835-4224 with any questions.
A pre-bid tour will be conducted on Thursday, September 12, 2019 at 10:00 am at 801 N Florida Avenue in Tampa.
Bids must be received by 4:30PM, Friday, September 20, 2019 to be considered.
Request for Quote: 19-TPA-CM1
Attached is a request for open market pricing to complete a project for the United States District Court, Middle District of Florida. The project will consist of repairing and refinishing the wood in Tampa Courtrooms. This request will be competitively bid among several vendors.
IMPORTANT: This is a request for quote (RFQ). If you are unable to submit an offer, please indicate so on this form and return it to the Contracting Officer listed below.
This request does not commit the government to pay any costs incurred in the preparation of the submission of your offer or to contract for supplies or service should none of the vendors meet the necessary specifications.
A Pre-Bid tour will be conducted on Thursday, September 12, 2019 at 10:00 am at 801 N Florida Avenue in Tampa.
Proposals must be delivered to the Contracting Officer and the Project Coordinator listed below by Friday, September 20, 2019 at 4:30 pm. Mailed, hand carried, or e-mailed proposals will be accepted and must be delivered by the date and time noted above. Any proposal received after the above listed date may not be accepted.
A firm fixed-price award from this RFQ may be made based on the lowest-priced, technically acceptable offer. Vendors are urged to submit their best and final offer because no negotiations will take place after offers are received.
Proposal submissions and questions concerning this RFQ should be addressed to:
All questions concerning this RFQ must be submitted by e-mail. All questions will be answered by email to all vendors.
- Statement of Work.
The contractor is responsible for and provides all labor, supervision, materials, and equipment necessary to complete the following:
Wood repair and refinishing of walls and built in millwork to match existing style and finish in 14 courtrooms. The work consists of, but not limited to, table cleaning, disinfecting surfaces, removing glass from surfaces for cleaning, replacing glass tops, polishing, general wood repair and refinishing, as applicable in the following courtroom specific areas.
The main objective is to clean and repair all walls and built in millwork to correct any existing scratches, discoloration, or damage in order to restore the original look inside the courtrooms. Contractor to remove the glass from the courtroom built-ins and clean the tables with a disinfectant agent and apply any wood refinish as applicable. The contractor must supply an air filter media (air scrubber or approved VOC’s filter) to remediate the potential VOC’s fumes, smells, or odors produced by the wooden products, glues, and adhesives used in the repair/refinish process to ensure building staff are not affected by the products used.
Repair & Refinish Wood
Contractor will be responsible for refinishing and repairing the wood in the courtroom to match existing stain. Specifications on the areas to be refinished and repaired and stain colors are to be coordinated with and approved by the Project Coordinator.
Contractor will clean the space after completion of above listed items.
Vendor Acknowledges and Agrees to the following conditions
All work shall be completed to the best of current industry standards.
The intent of the statement of work provided above, and the pre-bid walk through, are to convey the work that will be covered under the contract when awarded. However, failure to identify incidental items that would be required to achieve the scope provided, will not constitute a change order
- Location and Court Point of Contacts.
Location(s) are shown on the attached building drawings (if applicable). Work will be performed in courtrooms at the Sam M. Gibbons United States Courthouse, 801 North Florida Avenue, Tampa, Florida 33602.
- Pre-Bid Tours. Only one pre-bid tour will be conducted. Please refer to cover letter for the date and time of the pre-bid tour. Prospective Contractors shall seek clarification of elements addressed in the Statement of Work or other aspects of the project during the pre-bid tour.
- Basis of Award. Offers are evaluated based on price. Award may be made to the lowest-priced offer or quote which meets the technical requirements outlined in the statement of work and is made by a responsible offeror, subject to the availability of funds. The court reserves the right to issue a purchase order awarding all, some, or none of the project. No additional funds will be added to the awarded contract for any corrections or errors due to failure of the contactor to examine the project or to thoroughly understand the nature and extent of the work to be performed. The awarded vendor will be required to register with SAM.gov or complete the court’s AO213 form before a purchase order will be issued. Vendors are required to register with SAM.gov or submit the AO213 form no later than September 20, 2019 to be awarded a contract by September 30, 2019.
It is anticipated that the award of this RFQ will be made within 10 business days after proposals are received. The court will notify each vendor if more time is needed to evaluate the proposals.
- Security Clearance. All employees working on the project must undergo and pass a United States Marshal Service background check. The court will provide the awarded contractor with the “Authorization for Release of Information” form and finger print cards to be completed by all employees who will be working on site. The contractor must submit the completed forms to the court’s contracting officer (CO) within five days of the contracts award.
- References. The contractor must supply a minimum of three references, including the following information: company address, contact name, and telephone number.
- Safety and Health
- Insurance Certificate. Contractor chosen to complete this work must submit an acceptable insurance certificate by September 27, 2019, naming GSA as the insured party. The following insurance coverage is required by Federal Acquisition Regulation (FAR) 28.307-2:
- Security Drawings and Building Documents.
Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective contractors. In support of this requirement, the court requires contractors to:
- Pre-Installation Requirements. Before repair or installation services commence, the contractor must inspect the work site and ascertain all information necessary for the diligent performance of the contract requirements. The contractor must notify the POC of any conditions that might prevent the performance of these requirements.
- Supplies, Materials, Equipment, and Moving
The contractor must cover or remove all furniture from the space to ensure it is kept clean. Any furniture moved from the space is to be returned to its original location upon completion of the project. If the furniture is moved out of the space, the storage location must be approved by the court.
- Quality, Performance, and Acceptance.
- Taxes. The contractor is responsible for taxes on all materials and labor associated with this contract. The U.S. District Court is a tax-exempt organization and will not pay for any taxes on materials or services.
- Invoices. For payment purposes, the contractor must mark the final invoice for payment as “Final Invoice for Payment.”
- Procurement Provisions, Clauses, Terms and Conditions. Once the contractor has accepted a purchase order, by either signing the purchase order or providing the service, this Scope of Work will become the basis for the contract. The contractor selected for this award must abide by all the terms and conditions listed below.
The following provision is included by reference:
Clause B-5 Clauses Incorporated by Reference (SEP 2010)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their ull text available. Also, the full text of a
clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx
The following clauses are included by reference:
Provision 2-15, Warranty Information (JAN 2003)
Clause 2-20B, Contractor Warranty (JAN 2010)
Clause 2-20C, Warranty of Services (JAN 2003)
Clause 3-3, Provisions, Clauses, Terms and Conditions - Small Purchases (JUN 2014)
Clause 3-160, Service Contract Act of 1965 (JUN 2012)
(In accordance with the Department of Labor Web site, the minimum wage shall be determined by the contractor from the list on the Department of Labor’s website including fringe benefits as determined by the Secretary of Labor)
Provision 4-1, Type of Contract (JAN 2003)
The judiciary plans to award a firm fixed price type of contract under this solicitation, and all offers shall be submitted on this basis. Alternate offers based on other contract types will not be considered.
Clause 6-20, Insurance – Work on or Within a Judiciary Facility (APR 2011)
Clause 7-55 Contractor Use of Judiciary Networks (JUN2014)
Clause 7-65, Protection of Judiciary Buildings, Equipment and Vegetation (APR 2013)
Clause 7-115, Availability of Funds (JAN 2003)